Got a job? Know your rights? Here are 10 things that should be in your written statement

Margaret Fisher is currently a mature student at GCC studying Practical Journalism and has worked for many years in HR and employment law. She is a Fellow CIPD (Chartered Institute of Personnel and Development), MSc HRM (Human Resource Management).

A job helps you to pay your living expenses while studying here at college.
You have rights in the workplace, as well as obligations to an employer.
It’s legal stuff which most people find boring, until that is something goes wrong, which is why it is important to know some basic rights.

Employees who work for an employer for at least one month should receive a written statement of initial employment particulars no later than two months after their employment starts.

10 Things that should be in your Written Statement
• your name, your employer’s name, address and your place of work
• the date your employment began and the date when continuous service with your employer began (i.e. any prior service with this employer before the current appointment)
• job title or a brief description of the work you are employed to do
• your rate of pay or the method of calculating it (e.g. any bonus scheme) and the intervals at which you will be paid (e.g. weekly, monthly or some other specified period)
• hours of work to include any shift patterns and rules regarding any overtime
• holiday entitlement i.e. number of days including public holidays per year and the time period within which it is to be taken and terms and conditions relating to holiday pay
• terms and conditions about payments if absent through sickness or injury
• details of a pension scheme
• the length of notice you are obliged to give, and entitled to receive, to terminate your employment
• if your employment is not intended to be permanent, the period of time it is expected to continue, or if you have a fixed term contract, the date it is to end

A written statement of employment particulars is usually given to you as a letter which should state that there are other terms and conditions which apply to your employment contained in another document, such as a printed employee handbook.
It should be easily accessible to you, and if not provided to you as a booklet, can usually be found on the company’s internal intranet.

The handbook usually covers two areas that have to be dealt with in organisations both large and small:
discipline and grievance, which will be covered in future articles.

This article is the first in a series giving you basic information about work and does not constitute advice.
Whether or not you have a job currently, as a student you are no doubt planning to join the workplace after completing your studies.

The Clyde Insider would love to hear from you if you have any general areas relating to the workplace that you would like covered, however, it will not be possible to respond to individual problems or queries.

Margaret Fisher

Margaret is a mature student studying practical journalism with the objective of making a career change writing for magazines, copywriting and PR. She currently works part-time in human resources specialising in employment law. She has a background in business development, management and training, at one time working for Highlands & Islands Enterprise when she lived in Inverness. During her career she has written articles for business publications and for a Scottish magazine. For fun she likes to keep fit, plays bridge, mahjong and sings in a community choir.

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